Data protection statement – Greening Campaign
Data regarding all communities is held on a single, secure, server. This server is not accessible without a password. This data is only shared with the relevant local councils who have provided support for the programme. The information is only used to inform the data owners about information regarding the Greening Campaign.
The law states the following and we have listed our reasons for holding the data alongside the specific legal requirement.
Data may not be processed unless there is at least one lawful basis to do so:[21]
All data is held at 171 Hilltop, Cocking, Midhurst, West Sussex GU29 0HT by Terena Plowright.
Data regarding all communities is held on a single, secure, server. This server is not accessible without a password. This data is only shared with the relevant local councils who have provided support for the programme. The information is only used to inform the data owners about information regarding the Greening Campaign.
The law states the following and we have listed our reasons for holding the data alongside the specific legal requirement.
Data may not be processed unless there is at least one lawful basis to do so:[21]
- The data subject has given consent to the processing of personal data for one or more specific purposes – you can ask to be removed from the data list at any time. All those who are emailed gave their details to the Greening Campaign for the purpose of receiving emails about the Greening Campaign.
- Processing is necessary for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering into a contract.- once the community has filled in a form we need to retain the form as a type of contract which links to the terms and conditions governing the Greening Campaign.
- Processing is necessary for compliance with a legal obligation to which the controller is subject.- We need to process the data to be sure they have proceeded through the Greening Campaign process and the outcomes are reached.
- Processing is necessary to protect the vital interests of the data subject or of another natural person.- We need to hold the data to protect the interests of those providing funding or support for the individual campaigns.
- Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.- We need to be sure that all relevant documentation is held for that community so the public they serve have access to the programme.
- Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject, which require protection of personal data, in particular if the data subject is a child.- We hold the data to inform communities of further Phases, provide updates, and to link communities for support events. Each email holds the option for them to be removed from our data collected.
All data is held at 171 Hilltop, Cocking, Midhurst, West Sussex GU29 0HT by Terena Plowright.